Fundraising Safety Tips
Fundraising at the office is a great way to get employees to come together for a great cause. Back in March 2012, I wrote a blog titled How to Put the “Fun” in Fundraising at the Office that discussed various fun and inexpensive fundraising ideas that can easily involve employees, business associates, friends, and family. I would like to take the subject of fundraising one step further and discuss fundraising safety tips.
When asking employees to participate in any company sponsored activity, whether it is a luncheon, family picnic, or fundraising event, there are certain aspects that need to be taken into consideration when planning an event. The two biggest concerns should be safety and privacy, both for the company and the participants.
Safety concerns for employees during fundraising events encompass a variety of issues. One concern is driving; it would be irresponsible to ask volunteers to attend an event or deliver goods in a bad part of town. Another safety concern involves strenuous activities. For example, if you are getting a team together to do a fun-run or 5k, it’s a good idea to have participants physically prepare for the race weeks in advance. One last concern is with any event involving food. If you are having a bake sale or cupcake war, be sure to clearly mark items containing nuts or coconut. If the event is a pie or donut eating contest, it might be a good idea to limit the number of pies/donuts consumed in a predetermined amount of time. Instead of the usual how many pies can someone eat in 5 minutes, do how many minutes does it take to eat 5 pies.
Another major concern during fundraising at the office is privacy. If an event is being held to benefit a sick employee, be sure to get written permission from them to use any information about or likeness of the employee. If your company is collecting money to then donate to a charity, be sure to keep checking account and/or credit card information confidential. Remi’s special needs fund, The Remi Children’s Fund, set up to benefit Levine Children’s Hospital collects donations online via Carolinas Healthcare Foundation’s web portal. This ensures donators’ personal information is kept confidential and no one from Remi ever sees it.
Remember, fundraising at the office should be fun; but, precautions need to be taken. It’s better to be safe than sorry, especially when dealing with an employer-employee relationship. While holding fundraising events, it’s important to remember that they are strictly voluntary; you cannot force or strong-arm employees to participate. It must be at their free will, and safety must be the main concern for all involved.
Does your company have any upcoming fundraising or charity events? Share the details with us! Remi is holding a month-long event called “May Madness” and includes a chili cook-off, a cookie war, and an iPad Mini raffle at the end of the month. All the proceeds will go to our special needs fund at Levine.